Virtual Board Portals

Board portals are secure platforms that streamline the management of meetings. Board portals allow members to spend less time dealing with administrative tasks, and more focused on governance. A secure board portal eliminates the requirement to print and distribute physical materials for boards.

Ideally, the board’s papers are sent out about two to three days before the meeting so that directors can read the documents prior to the meeting. This allows the board to go through and discuss each paper in advance. This is also the best time for ensuring that all directors are aware of any modifications to the original report, or any new information that might have been included in an update.

Boards can benefit from a broad set of tools that enable them to efficiently prepare for and run meetings, share files, collaborate with colleagues and committees, and create minutes after each meeting. They must also be able to give their members one source for current, accurate and up-to date documents for the board.

For the best results from your portal, select an organization that is willing to work directly with your IT department and that takes into account the security requirements of your organization. Make sure that the software you select is ISO 27001 compliant, with encryption in transit and at rest and an extensive control over access and authentication. It should also provide 24/7 assistance from a dedicated team of specialists. It is also crucial to confirm that the board portal vendor is regularly subject to external audits and penetration tests.